Barcoding Printers: Make Shipping a Breeze

barcodes play a significant role in logistics

  • Written by Alex Dolce
  • Published on December 12, 2023
  • Time to read 9 minutes

Whenever you order something online or send a package, you likely notice those black-and-white patterns with lines on the labels. In other words, the barcodes. Though they don’t look like much, barcoding printers play a significant role in making sure your packages get to their destination quickly and accurately. 

Barcode printers are the machines that create these labels, and they’re efficient workers in shipping and logistics. So, in this article, we’ll explore what barcode printers are and how they help improve how we send and receive goods.

What are Barcodes?

Before diving into barcoding printers, let’s understand what barcodes are and why they’re essential for shipping and logistics.

Barcodes are like special codes that machines, called barcode scanners, can read. These codes resemble a series of lines, spaces, or dots arranged in a pattern. When a barcode scanner reads this pattern, it turns it into information that computers can understand. Barcodes usually represent product codes, tracking numbers, or delivery addresses in shipping.

How Barcoding Printers Work

Barcode printers are like magic label-making machines. Here’s how they work:

1. Creating Labels: Barcode printers’ main job is to make labels. These labels contain important information for shipping, like where the package is going, how heavy it is, and what’s inside. Plus, they always include a barcode with the tracking number.

2. Making Barcodes: Barcode printers have special software to turn regular information (like a tracking number) into a barcode. There are different types of barcodes, but don’t worry about the technical details. Just know that barcode printers can make these codes.

3. Printing: Once the barcode is ready, the printer puts it on a label. Barcode printers are designed to print clearly and accurately so scanners can easily read the barcode.

Why Barcode Printers Matter in Shipping

Now that you know how barcode printers work, let’s see why they’re so crucial for shipping:

1. Keeping Track: 

Every package that leaves a shipping center gets a unique barcode label. As the packet travels, it’s scanned multiple times by barcode scanners. These scanners read the barcode and tell the system where the box is and where it’s going. This real-time tracking helps companies know precisely where packages are to provide accurate delivery estimates.

2. No Mistakes: 

Barcode printers are great at preventing mistakes. They make sure that shipping labels are made accurately every time. This means fewer chances of sending a package to the wrong place or losing it due to a label mistake. It’s all about making sure things run smoothly.

3. Speed and Efficiency:

 In extensive shipping operations, things need to happen quickly. Barcoding printers are built to make labels fast. This saves time and money because workers don’t have to spend ages writing labels by hand.

4. Easy Integration: 

Barcode printers can work together with shipping and inventory management computer systems. This means labels can be made automatically as soon as you place an order online. Less manual work means fewer errors.

5. Playing by the Rules: 

In shipping, there are rules about how labels should look. Barcoding printers can be set up to make labels that follow these rules, ensuring they can be read by all the machines they encounter.

6. Added Security: 

Sometimes, barcodes help with security. For instance, if someone tries to open a package during its journey, barcode scanners can quickly detect it. This makes shipping more secure.


Barcoding printers might seem like simple machines, but they play a massive role in making shipping and logistics smooth. They create labels that help track packages, prevent mistakes, and speed up shipping. Whether you’re a small online store or a big shipping company, using barcode printers is an intelligent way to improve your shipping operations and keep customers happy. So, the next time you see a barcode on a package, know that it’s thanks to barcode printers that your delivery is on its way!

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