Printed Shipping Labels: Making Shipping Simple

labels make shipping easier by reducing mistakes

  • Written by Tess Holman
  • Published on December 26, 2023
  • Time to read 9 minutes


Hey there! Welcome to the world of shipping labels – those little stickers that ensure your packages get where they need to go. In this guide, we will talk about printed shipping labels, why they’re awesome, how to make them, and why they’re a big deal for businesses.

The Magic of Printed Shipping Labels

Think of a printed shipping label like a travel passport for your package. It has all the essential info – where it’s coming from, where it’s going, how heavy it is, and a unique code to track it. These labels make shipping easier by reducing mistakes and helping your package travel smoothly.

Advantages Of Using Printed Shipping Labels

Let’s see why these labels are a game-changer:

Saves Time

No one likes wasting time. Instead of writing out all the shipping details by hand, printed labels let you do it with a few clicks. That means more time for you to do other essential things.

Looks Professional

Making a good impression is essential. A nicely designed label shows your customers that you’re serious about ensuring their order gets to them in top shape.

Keeps Track of Things

Ever worry about where your package is? Printed labels come with a unique tracking code that lets you and your customers track the package’s journey. It’s like a map for your package.

Making the Perfect Printed Shipping Label

Now, let’s talk about how to make the best labels for your packages.

Get the Info Ready

Before you start, gather all the details you need – where it’s coming from, where it’s going, how heavy it is, and any special instructions. Having everything ready makes things easy. Often, if you use a platform for your eCommerce business, like Etsy or Shopify, they autogenerate shipping labels for you. This makes your job a lot easier. 

Choose the Right Label

Not all labels are the same. Pick the size and type that fits your printer and package. Standard labels work for most things, but if your package is extensive, use a solid adhesive label to ensure it sticks.

Use a Good Printer

No one likes smudged or faded labels. Get an excellent printer to ensure your labels are clear and easy to read. Inkjet or laser printers are good options – pick one that fits your printing needs and budget.

Make It Look Nice

While the primary job of a shipping label is to work well, a good design can make it look even better. Adding your logo or brand colors will make your packages stand out. Just make sure everything is easy to read.

Tips and Tricks for Great Labels

Now that you know how to make labels, let’s discuss some tips to improve them.

Get a Label Printer

If you send many packages, a label printer can be a game-changer. These printers are made just for labels and can save you even more time. You will never regret this purchase.

Use Labeling Software

Don’t make making labels more complicated than it needs to be. Use software that works with your online store. It makes making labels easy and cuts down on mistakes.

Put Everything Important

Make sure your label has all the critical info. That means where it’s from, where it’s going, how heavy it is, and any special instructions. More info means less chance of things going wrong.

Double-Check Everything

Mistakes happen, but you want to catch them before sticking the label. Double-check all the info to make sure it’s right. Check the addresses and barcode, and make sure there are no typos.

Labels and the Environment

Let’s talk about the impact labels can have on the environment.

Pick Eco-Friendly Labels

Choose labels made from recycled materials or with eco-friendly adhesives. It’s good for the planet and shows your customers you care.

Encourage Recycling

Ask your customers to recycle the labels along with the packaging. It’s small, but it helps reduce waste and shows you’re thinking about the environment.

Fixing Label Problems

Even with the best labels, problems can happen. Let’s talk about how to fix them.

If Labels Fade

Check your printer settings. Make sure you’re using the correct settings for label printing. It might be time for a new printer if your labels still fade.

If Labels Smudge

Use suitable label material and handle labels with clean hands. If smudging continues, check your printer for any issues.

If Barcodes Don’t Scan

Make sure your printer resolution is good enough. Also, make sure the labels are clean and free from damage. A clean label means a scannable barcode.


That’s it! Now you know everything about printed shipping labels. They’re like your packages’ captains, ensuring they reach their destination smoothly. From saving time to looking professional and being kind to the environment, printed shipping labels are a big deal. Armed with this guide, you’re ready to ship your packages with confidence and ease. So, stick those labels on, and watch your packages sail smoothly to their new homes.

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